Cameron White Real Estate · SURV · Stagg Fiduciary
Contract Structure & Vendor Compliance
1:1 Planning Session · Cameron White + Josh · June 23, 2026 · 2:00 PM
7
Decisions
6
Action Items
5
Open Questions
2
Contracts to Draft
Decisions Made
7Contract Structure
Merge the Vendor Management Agreement and Personal Property Disposition agreement into a single hybrid contract. Two lanes under one document.
Property Management
Create a separate, distinct Property Management Agreement ("Door #2") covering tenant liaison, repair coordination, and rent monitoring — distinct from the vendor agreement.
Billing Structure
Hourly rate applies to low-dollar jobs under ~$2,500–$3,000 where vendor markup doesn't make economic sense (e.g., $180 dishwasher repair). Larger jobs use markup model.
Contractor Compliance
Require licensed & insured contractors where applicable. Cameron retains discretion for low-risk labor (landscaping, cleanup, item removal) that doesn't legally require licensing.
Liability Language
Reword liability clause to: expectation is licensed/insured for regulated work; if Cameron uses unlicensed/uninsured and liability arises, liability falls back on Cameron. "Use your brain" standard.
Property Mgmt Software
RentECDirect.com confirmed as the property management portal in use with Glade. Beneficiaries can log work orders, Glade manages tenants and maintains cost ledger.
Review Process
Josh drafts hybrid contract → Cameron red-lines → Cameron's attorney (final pass) → execution. AI-assisted first draft to reduce attorney cost; expect ~20% attorney changes.
Open Questions
5What is Cameron's hourly rate to put in the agreement?
Market context discussed: $35/hr (Idaho PM), $120/hr (Glade). Rate not finalized. Josh's guidance: set your own rate, it comes out in the wash.
Is contractor "CC" bonded and insured?
CC has an LLC and is doing low-cost manual work. Bonding/insurance status unknown. Cameron to verify before use.
Final wording of the liability clause for unlicensed contractors — what exactly does it say?
Direction agreed but exact language TBD with attorney. Key principle: liability falls on Cameron if he uses unlicensed contractor and harm results.
What is the scope and duration of Andre's property management?
"Ongoing management until she's gone" — implies tenant-in-place scenario. Property management agreement needed. Status and timeline unclear.
Will Stagg use RentECDirect or a comparable tool for future managed properties?
Glade's use of RentECDirect confirmed. Not clear if this becomes the standard tool for Cameron's Stagg properties or if a different portal is adopted.
Meeting Context & Key Principals
Attendees
Cameron White — RE Broker, SURV
Josh — Stagg Fiduciary
Spencer — (introduced at close)
Josh — Stagg Fiduciary
Spencer — (introduced at close)
Properties Mentioned
1499 (listed; needs repair + cleanup; SLA 6/24)
Andre's Property (tenant in place; ongoing mgmt)
Scarlet property (emptying + listing)
Andre's Property (tenant in place; ongoing mgmt)
Scarlet property (emptying + listing)
Key Third Parties
Glade — current property manager (RentECDirect)
Mateo / CC — contractors with active bids
Cameron's Attorney — final contract review
Mateo / CC — contractors with active bids
Cameron's Attorney — final contract review
All Action Items
6 itemsJosh
Draft the hybrid contract — merge Vendor Management Agreement + Personal Property Disposition into a single document. Include all discussed provisions: billing tiers, markup, hourly threshold, and liability language.
Priority: High — this is the primary deliverable from this meeting. Josh to deliver first, then Cameron red-lines before attorney.
Josh
Draft a Property Management Agreement for Andre's property ("Door #2") — covering tenant liaison, repair coordination, occupancy agreement maintenance, and vendor monitoring. Intended as a hybrid between traditional PM and vendor agreement.
Distinct and separate document from the hybrid contract above.
Cameron
Review Josh's draft contracts, red-line and mark up based on today's discussion, then forward to attorney for final review and execution-ready version.
Target: ~20% changes from attorney. Cameron's goal: cost-effective legal, not a blank check for billable hours.
Cameron
Determine and set his hourly rate to insert into the contract. Guidance: $35–$120/hr is the market range. Recommend benchmarking against complexity of coordination work vs. comparable PMs in the Salt Lake market.
Must be finalized before contract execution.
Cameron
Verify contractor "CC" — confirm LLC status, bonding, and insurance before assigning any work. Low-cost/manual work threshold still requires due diligence per Josh's direction.
Flag: CC has a bid coming in for 1499 or similar property. Do not assign work until verified.
Cameron
Continue building out Asana operational systems for Stagg Fiduciary — legal compliance tracking, property management workflows, playbooks — so Stagg team has full visibility and can manage by exception ("click in on Asana or phone/text").
Ongoing. Goal: "Do the thing and click through our playbook" — zero friction for Stagg.
Two documents agreed upon in this meeting. The existing Vendor Management Agreement and Personal Property Disposition agreement are being consolidated into one hybrid instrument. A second, separate property management agreement covers active tenant properties.
📄
Document 1 — Hybrid Vendor & Disposition Agreement
MERGE & REVISE
▸
Source A: Original Vendor Management Agreement — retained as base
▸
Source B: Personal Property Disposition — folded in, not standalone
▸
Billing Lane 1: Vendor markup model for jobs above ~$2,500–$3,000
▸
Billing Lane 2: Hourly rate for small jobs where markup doesn't recoup time
▸
Listing path: Covers getting property to listing-ready (repairs, cleanup, roof, etc.)
▸
Commission clarity: Explicit language that markup invoices ≠ double-dipping on sale commission
▸
Contractor compliance: Licensed/insured where required; Cameron's discretion clause with liability backstop
▸
Scope: Stagg Fiduciary only (this agreement is exclusive to Stagg)
⚠ Next step: Josh to draft → Cameron red-lines → Attorney final
🏠
Document 2 — Property Management Agreement
NEW DOCUMENT
▸
Trigger: Active rental properties where Stagg has a tenant in place
▸
First use: Andre's property (tenant, ongoing management)
▸
Tenant liaison: Cameron coordinates repairs, communicates with tenant, manages access
▸
Occupancy: Cameron maintains right occupancy agreement; monitors tenant status
▸
Repair coordination: Work orders, vendor dispatch, cost ledger (RentECDirect model)
▸
Rent collection: Not active role — more liaison / monitoring function
▸
Billing: Invoices for coordination work + vendor markup; no fixed management fee discussed
▸
Portal: RentECDirect.com or comparable — beneficiary-accessible work order system
✅ Architecture agreed. Josh to draft; separate and distinct from Document 1.
Billing Structure — How Cameron Gets Paid
Lane 1 · Vendor Markup
TBD %
Applied to vendor invoices above ~$2,500–$3,000. Standard markup model. Cameron coordinates, invoices at markup.
Lane 2 · Hourly Rate
TBD /hr
Small jobs under ~$2,500–$3,000. Market range: $35–$120/hr. Cameron to set rate. Covers time when markup won't recoup.
Lane 3 · Sale Commission
Standard
Listing commission when property goes to market. Explicit contract language: this is separate from vendor markup. No double-dipping.
Risk Register
High
CC Contractor — Unknown insurance/bonding status. Active bid expected. Do not assign work until verified. Uninsured contractor on a fiduciary property = direct liability exposure for the estate.
High
1499 Property — SLA 6/24. Contractor visit completed, bid incoming. Repairs must be properly authorized and documented before any work starts. Cameron explicitly noted compliance risk around "stepping out of line."
Med
Liability gap — unlicensed contractor clause not yet in contract. Agreed in principle but not drafted. Until signed, Cameron has no contractual backstop with Stagg if liability arises from discretionary hires.
Med
Hourly rate not set. Contract references hourly billing but rate is blank. Cannot execute on small-job billing until finalized. Creates ambiguity if work begins before contract is signed.
Low
Commission / markup optics. Josh noted prior agents felt "icky" about markup + commission. Language explicitly needed in contract to establish these are separate and appropriate. Reputational risk if not clear.
Low
Cash payments / off-book work. Josh explicitly said: "I don't want cash over the table." All vendor payments must be invoiced and tracked through proper channels, regardless of contractor size.
Compliance Framework Agreed
Contractor Standard
Licensed & insured where such a thing is expected (HVAC, plumbing, electrical, structural). Not required for inherently low-risk labor (yard cleanup, item removal, landscaping).
Discretion Rule
Cameron has discretion on low-risk unlicensed workers. Standard: "Use your brain." If liability arises from that choice, it falls on Cameron — not the trust or estate.
Documentation
All invoices documented and tracked. No cash. Asana operational systems to be built out for full Stagg team visibility. Work order log to be maintained.
License Scope
Cameron's broker license scope must be respected — no actions that exceed what his license authorizes. Josh explicitly flagged: "I just don't want you to do anything that my license founder should be doing."
Key Quotes Worth Keeping
8 quotes"
I never want to double dip. Every real estate agent that we worked with, up to this point, has had a pretty good head on their shoulders. It feels icky to bid $3,800 on markup invoices, only to turn around in 2 weeks and put a sign in the yard and make another 3% on the sale.
Cameron White
"
I'm just trying to be your guy, Josh. My goal is to make it so using another agent never happens again. Whatever we need to do to make sure that we're structured for that — that's what I'm trying to do.
Cameron White
"
It's less a "don't do this" and more of a "when you do this, use your brain." That's where we trust our professionals. We don't want to put your name on the line any more than I do when it comes to somebody getting sideways on a lawsuit.
Josh — Stagg Fiduciary
"
I need the Venn diagram to make sure we're most there. I understand my risk tolerance. I need to make sure that I'm meeting your tolerance as well.
Cameron White
"
Claude gives me a pretty good framework. If we're changing 20%, that's just easier to deal with. I can spend thousands of dollars really quick on legal. I want to do a first draft and then let the attorney change 20%, not start from a blank page.
Cameron White
"
I don't want cash over the table. And I don't want you using somebody who isn't licensed or insured to the extent that they're doing something that would require them to be.
Josh — Stagg Fiduciary
"
We're just trying to stay compliant — with you, with our clients, with state law. There's a trigger mechanism where I'm staying compliant. I just need to make sure we have clear documentation so I'm not stepping out of line.
Cameron White
"
I want to make it so you guys can click in on Asana or on a phone call or a text and say, "Do the thing," and we just click through our playbook. That's the goal.
Cameron White